Laboratory information management systems
- Calibration cost per year
- $11,520
- Calibration events per year
- 48
- Analyst hours per year
- 96
- In-house cost per year
- $4,320
Every figure on this page is computed from the inputs entered, by the method stated below it. Limslane publishes no accreditation rule, no method, no QC scheme and no retention period: the minutes, the costs, the schemes and the periods are yours, and the defaults are a worked example to replace with your own figures.
The figures above start from a worked example ($11,520). Change any input and the answer updates as you type.
Download the Laboratory information management systems worked example (CSV)
This is an instrument calibration sheet, the schedule laboratory information management systems keep and the cost a small lab rarely adds up. Instruments times calibrations per year is the events; times hours per calibration is the analyst hours; times the hourly cost is the in-house cost; events times the service fee is the fees; the two together are the year's calibration cost; and the per-instrument figure is what each one costs to keep in calibration. Every figure is yours; the sheet publishes no calibration interval and no rule. Free, on the page, no account; the paid plan keeps every instrument's last and next calibration against the instrument and emails the reminder.
Events and hours, from the schedule
Twelve instruments at four calibrations a year is 48 events and 96 analyst hours at two hours each on the worked example. The interval is an input because it is the method's and the manufacturer's, not the sheet's; the sheet works what any interval costs in bench time.
In-house cost and service fees
96 hours at $45 is $4,320 in-house, and 48 events at a $150 service fee or reference material is $7,200; $11,520 for the year. The two are separated because one is a staffing question and the other is a purchasing one.
Cost per instrument
$960 a year per instrument on the worked example, the figure to put beside what the instrument earns in tests. The cost per test sheet on this site carries it inside the overhead; this sheet shows it on its own.
Laboratory information management systems: common questions
How much does instrument calibration cost a laboratory?
Events times hours times the hourly cost, plus events times the service fee or reference material: $11,520 a year for twelve instruments at four calibrations each on the worked example. The free sheet on this site works it from five figures with no account.
How often should instruments be calibrated?
As the method, the manufacturer and the accreditation scheme require; the sheet publishes no interval and the worked example's four a year is arithmetic, not guidance. What the sheet shows is what any interval costs across the year.
Does Limslane remind me when calibration is due?
Limslane Pro keeps each instrument's last and next calibration against the instrument and emails a reminder before it falls due. The free sheet works the year's cost and keeps nothing.
Limslane Pro
Keeping what you make
The sheets are free forever. Pro turns them into the record: every sample from receipt to report with its status, every result against the sample it belongs to, every reagent lot with its expiry, every instrument with its next calibration, your lab's name and logo on the printed sheets, no watermark, and an export when the auditor or the client asks.
- Download as PDF
- No Limslane watermark
- Save every sheet and reopen it later
- Your lab's name and logo on the paperwork
- Export every sheet and every record in one go
- Calibration-due, lot-expiry and result-ready reminders emailed to the lab and the client
- Connect your own Stripe account and get paid online
- Connect your QuickBooks Online or Xero
$39per month, whole lab
Start Limslane Pro PricingRenews monthly at the price above until you cancel. We email you before any price change.
Cite or embed this figure
Laboratory information management systems (Calibration cost per year): $11,520, Limslane, worked example.
Cite as: "Laboratory information management systems, Limslane", updated 2026-09-04, https://limslane.com/tools/laboratory-information-management-systems/.